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ASEF CHARTER

CHARTER OF
ACTIVE SHIPBUILDING EXPERTS' FEDERATION

Contents

Article 1 Name

Active Shipbuilding Experts' Federation (referred to hereinafter as 'ASEF') is an international organization representing shipbuilding industry.

For the purpose of the present Charter, 'shipbuilding' means new building, repair and conversion of ships and offshore structures.

Article 2 Purposes

ASEF, through technical communication and cooperation among shipbuilding industry, contributes to sound development of international maritime transportation and further enhancement of the world maritime safety, marine environment protection and maritime security.

Article 3 Functions

ASEF has the following functions which lead to smooth, sound and sustainable development of the shipbuilding industry:
- To hold the ASEF Forum;
- To exchange views and opinions among members on technical matters on shipbuilding including technical agenda in International Maritime Organization (referred to hereinafter as 'IMO') and International Organization for Standardization (referred to hereinafter as 'ISO');
- To develop relationship with other international organizations through promoting awareness to the relevant international organizations of issues handled by the shipbuilding industry; and
- To contribute and offer opinions to external bodies including IMO and ISO on their technical agenda.

Article 4 Membership

Member of ASEF is to be one shipbuilders' organization which is capable of representing the national shipbuilders or a representative shipyard in case the shipbuilders' organization does not exist, for each country which is a member of IMO.

Article 5 Organs

ASEF consists of an Assembly, a Council and such subsidiary organs as ASEF may at any time consider necessary, and a Secretariat.

Article 6 The Assembly

The Assembly consists of all the members. Regular session of the Assembly takes place once a year with two-thirds members to attend at least.

Extraordinary sessions are convened after a notice of sixty days whenever majority of the Council members agrees.

Functions of the Assembly are:

1 To make decisions on the following items after consideration of the report of the Council and;

1.1 Organizational matters

1.1.1 Amendment of the Charter of ASEF

1.1.2 Admission to and dismissal from membership

1.1.3 Dissolution

1.2 Working plan & financial matters

1.2.1 Annual working plan

1.2.2 Report of activities of the Council

1.2.3 Annual financial budget

1.2.4 Annual report of expenditure

1.2.5 Allocation of membership fees

1.3 Personnel matters

1.3.1 Appointment or dismissal of Chairman, Vice-Chairmen, Council members and Secretary-General

1.4 Others

1.4.1 Other operational issues

2 To acknowledge the following items reported by the Council.

2.1 Organizational matters

2.1.1 Establishment or abolishment of subsidiary organs

2.2 Working plan

2.2.1 Report of activities of subsidiary organs

2.2.2 Instruction to accredited persons (technical)

2.2.3 Technical matters on shipbuilding including IMO and ISO issues

2.3 Personnel matters

2.3.1 Appointment or dismissal of accredited persons (technical)

2.4 Others

2.4.1 Other technical issues

Article 7 The Council

The Council is composed of five members which are top three in terms of average new building output of commercial ships of 100 GT and above over the last three years and two members elected from the members other than the top three. The Council members have two year term of office and may be reappointed for further terms.

Regular sessions of the Council take place twice a year with two-thirds members to attend at least.

Extraordinary sessions may be convened after a notice of sixty days whenever majority of the Council members agrees.

Functions of the Council are:

1 To approve the following items to be reported to the Assembly for seeking its decisions and;

1.1 Organizational matters

1.1.1 Amendment of the Charter of ASEF

1.1.2 Admission to and dismissal from membership

1.1.3 Dissolution

1.2 Working plan & financial matters

1.2.1 Annual working plan

1.2.2 Report of activities of the Council

1.2.3 Annual financial budget

1.2.4 Annual report of expenditure

1.2.5 Allocation of membership fees

1.3 Personnel matters

1.3.1 Appointment or dismissal of Chairman, Vice-Chairmen, Council members and Secretary-General

1.4 Others

1.4.1 Other operational issues

2 To make decisions on the following items to be reported to the Assembly for seeking its acknowledgement.

2.1 Organizational matters

2.1.1 Establishment or abolishment of subsidiary organs

2.2 Working plan

2.2.1 Report of activities of subsidiary organs

2.2.2 Instruction to accredited persons (technical)

2.2.3 Technical matters on shipbuilding including IMO and ISO issues

2.3 Personnel matters

2.3.1 Appointment or dismissal of accredited persons (technical)

2.4 Others

2.4.1 Other technical issues

Article 8 Secretariat

The Secretariat comprises the Secretary-General, accredited persons (technical) and such other personnel as ASEF may require.
The Secretary-General will be from the top three members and have three year term of office and may be reappointed for further terms.
The Secretary-General prepares necessary documents for consideration by the Council and the Assembly such as annual working plan of ASEF, annual financial budget of ASEF and submits to the Council.

Article 9 Chairman and Vice-Chairmen

The Chairman is annually rotated among the top three members in terms of average new building output of commercial ships of 100 GT and above over the last three years and two Vice-Chairmen are designated by the two of the top three members who do not designate the Chairman. The Chairman and Vice-Chairmen have one year term of office until the end of the next regular session of the Assembly. The Chairman convenes and takes the chairs of the Assembly and the Council and the Vice-Chairmen assist the Chairman.

In case that the Chairman is unable to fulfill its tasks, one of the Vice-Chairmen may act on behalf of the Chairman according to the request of the member which designated the Chairman.

Article 10 Location of the Headquarters

Headquarters of ASEF locates in a member country.

Article 11 Finances

1 The budget of ASEF consists of following items and it will be paid by members of ASEF:

- Salary for Secretary-General

- Salary for staff

- Travel and activity cost for the Secretary-General

- Travel and activity cost for the accredited persons (technical)

- Conference cost to hold Assembly meetings and Council meetings

 

2 Other costs including items as shown below should be paid by each member, host member, etc. accordingly.

- Cost such as salary, travel and other expenses of its own delegates including Chairman and Vice-Chairmen to participate in the activities of ASEF should be paid by each member

- Cost for holding the ASEF Forum should be paid by the host member

- Salary for the accredited persons (technical) should be paid by the member which dispatch the accredited persons (technical)

- Office rent and daily expenses of the Headquarters should be paid by the member in whose country the Headquarters locates

3 Annual member contribution towards the budget of ASEF referred to in paragraph 1 above consists of regular membership fee for all members and additional fee for the Council members as follows:

- regular membership fee of 0.3 % of the budget of ASEF referred to in paragraph 1 above

- Additional fee of 0.7 % of the budget of ASEF referred to in paragraph 1 above for the Council members other than the top three and one-third of remaining amount for the top three respectively

4 Fiscal year of ASEF starts on 1 January and ends on 31 December each year.

Article 12 Voting

1 Each member has one voting right.

2 Decisions at the Assembly and the Council and approvals at the Council are made by a two-thirds majority vote of the members present and voting.

3 Following reserve matters shall require unanimous decisions or approvals by the Council:

- Extraordinary budget other than that referred to in paragraph 1 of Article 11;

- Appointment of the Secretary-General, the accredited persons (technical) and such other key personnel that the Secretary-General may consider necessary to assist him in carrying out his duties as will be required by ASEF;

- Amendment of the Charter; and

- External proposals and expression of views on behalf of ASEF, in the level and degree of key principles and strategic policies that can be digested by the accredited person to make proposals or express views consistently therewith, duly noting what may be the resultant response to which the said accredited person needs to deal with.

Article 13 Dissolution

Any member of ASEF may propose the dissolution of ASEF.
In case of dissolution, the Assembly appoints one or more liquidators.

Supplementary Article for Trial Period

1 Notwithstanding the provisions of the foregoing Articles, the following provisions may be followed for the trial period, which shall be maximum three years from the establishment of ASEF:

- Chairman will be appointed in rotation among China Association of the National Shipbuilding Industry (referred to hereinafter as ‘CANSI), Korea Offshore and Shipbuilding Association (referred to hereinafter as KOSHIPA) and The Shipbuilders Association of Japan (referred to hereinafter as SAJ) starting from the year the first Assembly of ASEF will be held;

- Term of office of the first Chairman starts at beginning of the first regular Assembly and lasts to the end of the second regular Assembly and the following term of office of the Chairman starts at the end of the previous regular Assembly and lasts to the end of the next regular Assembly;

- The term of the Vice-Chairmen is the same as that of the Chairman;

- The Secretary-General may be appointed from the country of the Chairman with the same term of office of the Chairman;

- The Headquarters of ASEF may be located in the country of the Chairman;

- The budget of ASEF referred to in paragraph 1 of Article 11 excluding travel and activity cost for the accredited persons (technical) will be paid by the member of the country of the Chairman;

- Travel and activity cost for the accredited persons (technical) should be paid by the member which dispatch the accredited persons (technical);

- Council members will be from CANSI, KOSHIPA and SAJ; and

- The first fiscal year starts at beginning of the first regular Assembly and lasts to the end of the second regular Assembly and the following fiscal year starts at the end of the previousregular Assembly and lasts to the end of the nextregular Assembly.

- The first regular Assembly decides the following issues without consideration and approval by the Council

Ø admission to membership;

Ø appointments of Chairman, Vice-Chairmen, Council members and Secretary-General; and

Ø annual working plan

 

2 The provisions of this Supplementary Article cease to be effective and this Article will be automatically deleted from the present Charter when the trial period expires. The Assembly may decide to cease the trial period earlier than three years from its commencement.